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FAQs

Getting Started

  • We send out a husband & wife ministry team, traveling in a motorhome with a trailer filled with the equipment, sound, lighting, props, video projection and everything else needed to do an outreach.

    The team will normally stay in your church parking lot. We ask the church to provided a water and electrical hook up.

    The cast & crew is made up of 30-50 volunteers from your church or community. The ministry team will work with these volunteers teaching them to do the drama!

  • The first step is to book your dates.

     

    All bookings include 3 presentations.  Generally Sunday, Monday, and Tuesday evening at 7pm nightly. 

    You can check available dates online or by calling us 800-263-2114.

  • The average church seats 200-500 people.  

     

    We regularly host the drama in churches seating 100s or 1000s.

    If you feel your church is too limited on space, consider using a school gym, city auditorium, or partnering with another church with larger facilities.

     

    We believe God will always provide the location!

  • An outreach costs $4,800.   

     

    A $800 deposit is required at the time of booking.  

     

    The remaining balance is due the last night, after the drama. Many churches will receive a free will offering to help cover the cost. 


    If finances are a concern, please contact us directly at 800-263-2114.

  • Advertising

    • Whatever advertising the church decides to do. Most churches hand out tickets and hang up posters as well as social media.  The average church spends between $500 - $1200 in advertising. 

    Meals

    • We ask the church to provide lunch for the volunteer cast on Saturday & Sunday and a snack for Sunday night. This keeps the rehearsals on schedule. 

    • We ask the church to provide the ministry team with a small food allowance.  They will submit a receipt for meals for the week.

    Heaven Platform

    • When doing Heaven's Gates & Hell's Flames it may be necessary to build a platform to raise "Heaven" off the ground.  Since each church is different we ask the church to build this ahead of time. 

  • Change the Date

    •  We will do our best to accommodate the change and apply your deposit to the new date.   Depending if we can re-book the date, you may forfeit your deposit.

    Cancellation

    • If a cancellation were necessary, we would appreciate at least four months notice in order for us to re-book the date.  The deposit paid would be forfeited.

  • Approximately 30-50 people are needed, of which about 21+ are speaking parts. They should be a minimum of 14 years of age (exceptions below). The more mature the cast, the better the production. Cast members needed for  parts:

    • 1 boy or girl (6-8 years old)

    • 1 girl (9-12 years old)

    • 2-3 additional boys or girls (9-12 years old)

    • 3-12 Teens

    • 7-10 Women

    • 7-10 Men

    Most of the volunteers may come from your church but feel free to use people from other churches, family, or friends. 

  • The ministry team will assign all the parts to the cast.  

    It does help to invite someone who fits the typical look of Jesus to be in the drama.  Mostly, we are looking for a nice beard and a compassionate face.

  • THURSDAY

    The Ministry Team will arrive on Thursday or Friday.


    *Note - Volunteers (4-6 people) meet to help unload the trailer into the sanctuary.  

    FRIDAY

    7:00 pm - 10:00pm - All volunteers will meet for devotions, prayer, putting up the set, and casting. 

    SATURDAY

    9:00 am to 4:00 pm - Devotions, Prayer, Rehearsal

    *Note: Lunch is normally provided by the church for all the cast & crew

    SUNDAY

    Attend Church Sunday Morning!

    *Lunch provided by the church immediately following morning service

    1:00pm to 5:00pm - Rehearsal

    5:00pm to 6:00pm - Break & Snack

    6:00pm to 7:00pm - Prayer

    7:00pm to 9:00pm - Live Drama

    MONDAY

    6:00pm to 7:00pm - Prayer

    7:00pm to 9:00pm - Live Drama

    TUESDAY

    6:00pm to 7:00pm - Prayer

    7:00pm to 9:00pm - Live Drama

    9:00pm - 10:30pm - Take Down Set

  • Absolutely!  Seeing the set will help build excitement for the evening presentation.

     

    The worship team can set up their instruments Saturday evening or Sunday morning.  Then clear the stage again after service for practice to begin. 

Booked? Now What?

  • You can order materials that will be mailed directly to you through Northern Ohio Printing.

     

    If you would like to use a local printer, you can use Northern Ohio Printing also. By creating a username and password, you will have access to the templates. Instead of submitting the information, you can review and print a high resolution pdf to send to the printer of your choice.  If you have any questions, call our office at 1-800-263-2114. 

    Other Ideas

    • Facebook

    • Mailers

    • Door Hangers

    • TV

    • Newspaper

    • Radio

  • Each team travels in a motorhome and will stay in the church parking lot whenever possible.  The motorhome requires a 220v 50amp receptacle. 

    Whenever possible we ask that a vehicle be provided for the ministry team to use during their time with you. 

    The ministry team will submit a food receipt at the end of the of the outreach for meal reimbursement.

    We would appreciate it if a display table, to accommodate our product items, could be made available near the church’s exit. 

     

    Note: We are careful that only items consistent with our ministry’s spiritual focus are made available. The proceeds from the sale of these items help support our ministry worldwide.

  • We travel with all the lighting, sound, and video equipment needed for a drama.  On occasion, working with the church, we may use some of the churches equipment that is already installed. 

  • We LOVE when people go to heaven so we need to build a small platform to represent heaven.  There is generally two ways to do this.

    1. Build stairs leading to a raised baptismal if you have one

    2. Build a Heaven Platform

     

    Heaven Platform

    • The platform is most often centered on the back wall. We need at least 8 feet or more of clearance from the top of the platform to the ceiling

    • The rear exit steps can be 2-3 feet wide with a handrail if necessary. They should be positioned toward the most convenient exit off of stage.

    • There will be as many as 6 people on the platform so it must be sturdy.

  • The cast will require full use of the sanctuary for set-up and rehearsal beginning at setup on Friday.

     

    The platform should be completely cleared prior to the team’s arrival.

    • (e.g. mics, keyboards, drums, monitors, pulpit, etc.)

    Use of the sanctuary should also be cleared for the ministry team. 

  • Heaven's Gates & Hell's Flames

    • The drama is not suitable for children 9 and under. Most churches will have a kids program during the event.  This also allows the parents to give their full attention to the drama.

  • As a general guideline, the number of counselors should total approximately 10% of your anticipated audience.

     

    Select altar workers you believe will have the greatest success with new believers.

     

    Your altar team can also be part of the cast & crew.

  • Each church can decide how they would like to handle follow up.

     

    Here are some ideas from a church network who has hosted the drama many times. 

  • 6 Months Out

    • Continue to cast the vision with your church now through the outreach

    • Prayer/Fasting

    3 Months Out

    • Order advertising by this date or sooner

    • Begin a volunteer list

    4-6 Weeks Out

    • Begin advertising

    3 Weeks Out - Checklist

    • Heaven Platform built or assigned

    • Meals are planned for the volunteer cast (2 lunch/1 snack)

    • Children's Program in place

    • Volunteer list is filling up (30-50 needed)

    • New Believers Bibles / Decision Cards / Follow up plan

    • Advertising is in full swing (Facebook/Online too)

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